- Regarding the University Response to the COVID-19 Situation (Consolidated Version #4)
Regarding the University Response
to the COVID-19 Situation (Consolidated Version #4)
September 17, 2020
To all students
Regarding the University Response to the COVID-19 Situation (Consolidated Version #4)
Although COVID-19 infections continue to spread, Kwansei Gakuin University will lift the ban on entry to campus and conduct fall classes after taking measures to prevent the spread of infection. Consequently, each office will resume regular operations and restart counter services.
We would like to inform you about AY2020 fall semester classes, the grading system, financial support and other measures. Previously made announcements have been included in this notice as well. Please make sure that you are ready for the new semester.
<Table of Contents>
1. Message from the President
In-person (face-to-face) classes
● International students unable to enter Japan
Online (on-demand) classes
Online (simultaneous/two-way) classes
Please note that the KGU network is experiencing heavy traffic, causing disruptions to online classes. Refrain from using the KGU network through wired/wireless connections anywhere other than the Academic Commons and designated computer rooms, and also avoid sending or watching videos unrelated to your studies, regardless of where you are on campus.
Check the Kyogaku Web Service regularly, as we will make class-related announcements through the service. Note students may also receive emails through LUNA from course instructors at their KG email addresses (@kwansei.ac.jp). *Click here for previous class announcements.
3. Class Registration
4. Fall Semester Grading System
5. Things to Note When Coming to Campus
<Who should not come to campus>
<What you can do on your own to prevent infection>
knowing that they were in contact with an infected person. It is expected that an increase in users will lead to preventing the spread of infection.
How to install (from the MHLW website)
6. Things to Note When Taking Classes in Classrooms
<Wearing masks, disinfecting and washing hands>
7. Places to Stay During Breaks and Between Classes, Places to Eat
The Central Auditorium on the Nishinomiya Uegahara campus will be open as a place to stay from 1st to 5th period, but eating and drinking is prohibited. It is not available for use on weekends and public holidays, and when it will be used as the venue for an event.
When talking during a meal, be aware of the following points, which may spread droplets that can infect people.
8. Use of Commons Facilities, Computer Rooms, and the University Library
[Operating hours for each Commons]
(2) Using Computer Rooms
website for the operating hours of the Kobe Sanda Campus Library Media Building.
(3) Using the University Library
9. Online Class Format
<Procedures to Prepare for Taking Online Classes (For Fall Semester 2020)>
<Manual for Browsing Syllabuses for fall semester 2020>
10. Preparing an Online Environment
Note that we are renting out mobile Wi-Fi routers (volume of 60 GB/month) and laptops for free to students who have been unable to prepare an online environment for taking classes for financial reasons. If you require help, please apply as soon as possible (you will be responsible for the shipping fees). Refer to the flyer below for more details.
<Mobile router information>
<Contact> KG Coop Forum 0798-53-5150
11． Online Printing Services
We offer online printing services at convenience stores for students who are having
difficulty with online classes because they do not have printers. If you require help,
please apply as soon as possible. Check the page below for more information.
<Online printing services> https://www.kwansei.ac.jp/n_print
12． Tuition Payments and Leave of Absence Procedures
The deadline for tuition payments has been extended for a month, from November 9 to December 9. Kwansei Gakuin University also has a system for deferring tuition payments. Please contact the office at your affiliated School or Graduate School if you
are unable to pay your tuition by the deadline.
If you would like to request a leave of absence, submit the designated documents within a month of the start of the Fall semester. Discuss it in advance with your affiliated School or Graduate School.
<Contact information> https://www.kwansei.ac.jp/pr/pr_001684.html
13． Financial Support Such as Scholarships
Due to an increase in students whose household financial situations have suddenly undergone major changes, and who are having difficulty paying tuition, Kwansei Gakuin University has set up special 2020 scholarships and HECS-type loans. The details are as follows.
① Special Scholarships
Kwansei Gakuin University will provide special scholarships to support students whose household financial situations have suddenly undergone major changes, and who are having difficulty paying tuition. The scholarship amount shall be limited to either 400,000 yen (the annual amount) or the equivalent of half (rounded down to the nearest thousand yen) the amount of tuition (academic expenses) whichever is
Note that there will only be one round of applications for the year.
② HECS-Type Loans
Kwansei Gakuin University will set up HECS-type loans for students who are having financial difficulties due to reduced income from part-time jobs, etc., as a result of COVID-19. The amount of the (no-interest) loan will be over 30,000 yen, with the equivalent of annual tuition fees (roughly 700,000 to 1,200,000 yen) as the upper limit. Repayment will be deferred until the income of the student after graduation exceeds 4,000,000 yen. Note that if the student’s income after graduating falls below 4,000,000 yen, repayments for the following year will be deferred. The annual amount shall be 120,000 yen (in annual installments, or in a lump sum if the loan amount is 120,000 yen or less), but a larger amount can be repaid.
Check the link for details.
③ National Study Support System for Higher Education
You are eligible for the national study support system if it is confirmed that you fulfill the conditions because of a sudden change to your household financial situation, and your income prospects after that change, due to COVID-19. Please read the following for details.
14. Counseling Services for Students Who Are Worried or Anxious (Classes, Student Life, Mental Anxiety)
Due to the spread of COVID-19, the environment has changed from what it was
before, and there are many people who are suffering from various problems. In addition
to the information provided on the website and face-to-face consultations in the office,
we also accept consultations by phone and e-mail. We hope you find this information
useful in helping you to have a better student life.
<List of contacts>
15. If You Are Infected with COVID-19
If you are diagnosed with COVID-19, or you suspect you are infected, please contact the office at your affiliated school or graduate school (or CIEC, if you are an international student at KGU through a student exchange agreement, or a short-term international student at KGU through a CIEC-operated program) by telephone immediately. For more details, check the site below.
<Procedures for dealing with infectious disease>
The situation regarding the spread of the COVID-19 infection is expected to continue changing, and our response to it may change, as well.